You will experience many new terms as the STEP project rolls out. This page is intended to serve as a resource to help you understand acronyms and definitions. In addition to general terms on this page, other terms specific to a role and a wave are listed below with a link to download and print a PDF. These lists will be updated continuously, so check back for the latest version.
BPM: Business process management (BPM) is a systematic approach to making an organization’s workflow more effective, efficient and capable of adapting to an ever-changing environment. A business process is an activity or set of activities that accomplishes a specific organizational goal.
Budgetary Control: The process of applying actual and encumbrance transactions against a funding budget to determine funds available and perform automatic funds checking.
CAFR:A Comprehensive Annual Financial Report (CAFR) is a set of U.S. government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting requirements established by the Governmental Accounting Standards Board (GASB).
CBT: An acronym for Computer-Based Training, which is a course taken online through a self-paced learning application. No instructor is involved.
CCG Offices: Cook County Government Offices applies to all entities, including President, Forest Preserve District, Agencies, Elected Officials and Hospital System. It is sometimes shortened to “offices” to reflect all government entities.
Cloud: “The Cloud” refers to cloud computing, which shares computing resources through the Internet rather than an organization having local servers for its applications. It relies on sharing computing resources rather than having local servers or personal devices to handle its applications.
CRP: Conference Room Pilot (CRP) is conducted to demonstrate Oracle Applications knowledge to the customer before conducting UAT (User Acceptance Test) and End User Training..
DFF: An acronym in Oracle EBS for Descriptive Flex Field.
Descriptive Flex Field: A field that the user can extend to capture extra information not otherwise tracked by Oracle Applications. A Descriptive Flex Field appears on a form as a single character, unnamed field. The user can customize this field to capture additional information unique to its business.
Encumbrance: An accounting journal entry to reserve funds for anticipated costs. Oracle automates the accounting of encumbrances and creates encumbrances automatically for requisitions, purchase orders, and invoices. The primary purpose for posting encumbrances is to avoid overspending a budget..
ERP: An acronym for Enterprise Resource Planning, which is a system that integrates core functions across an enterprise. Core functions being integrated for Cook County are: Finance, Procurement, Projects, Grants, Assets, Budget, CAFR, Human Resources, Benefits, Payroll, Self Service HR, Supply Chain and Inventory Management.
Hyperion:Oracle Hyperion Financial Management is a comprehensive, web-based application that delivers global financial budgeting and consolidation, reporting and analysis in a single, scalable software solution. It is integrated into the Oracle EBS ERP system for Wave 2.
ILT: An acronym for Instructor-Led Training, usually held in a classroom or lecture format. It also may be conducted virtually with a live instructor as an interactive workshop or class using video-conferencing tools.
Oracle EBS: Enterprise Business Suite (EBS) is Oracle’s ERP system that Cook County is implementing with the STEP Project. It will replace the multiple ERP systems that currently exist and provide connectedness and transparency across all Cook County Government Offices.
Self Service HR:The Self Service HR capability that will deploy in Wave 3 allows every Cook County employee online access to personal information and provides the ability to make some immediate changes to personal data. It eliminates timely paper processes.
SIT: Systems Integration Testing evaluates the system’s compliance against specified requirements and is usually performed on a subset of the system..
STEP: An acronym for the brand name of the project, which stands for Strategic Tactical Enterprise Processes. The implementation of one system across all County offices will automate many processes and change others. STEP will be deployed in four waves through 2018.
UAT: An acronym for User Acceptance Testing, which is the final testing phase of a project. Representative end users actually use the new system with real-world scenarios to work in the system to ensure that it is operating according to established requirements..
Wave 1: Wave 1 is the first deployment of STEP for 800+ employees in Finance, Procurement, Projects, Grants and Assets roles across all Offices. Go live starts December 5, 2016 for all Offices except the Forest Preserve District, which will go live January 3, 2017.
Wave 2: Wave 2 is the second deployment of STEP for approximately the same employees as in Wave 1 with Budget and CAFR responsibilities. The targeted go-live dates are April 2017 for Budget and September 2017 for CAFR.
Wave 3: Wave 3 is the third deployment, which will impact all 23,000 Cook County employees because of the new Self Service HR functionality. HR employees also will be impacted by Benefits, Payroll and core HR functions in this deployment. Go-live target date is January 2018.
Wave 4: Wave 4 is the final deployment impacting employees in Supply Chain and Inventory Management roles. The targeted Go Live date is April 2018.